DELETE THIS INSTRUCTION PAGE AND OTHER INSTRUCTIONS AND HIGHLIGHTING LOCATED WITHIN THE TEMPLATE BEFORE ASSEMBLING THE FINAL CONTRACTNon-Governmental MOA TemplateContract with 501(c)3 EntityRevised April 2026AGENCIES MAY CHANGE ONLY THE HIGHLIGHTED AREASDocument Must Be Saved as .XMLTables must be formatted as Table Grid.Do not use section breaks or page breaks.Review final ASSEMBLED contract for content and format PRIOR to printing, obtaining signatures and filing for FAC review/approvalMemorandum of Agreement This Memorandum of Agreement (MOA) is entered into, by and between the Commonwealth of Kentucky, AGENCY NAME (“the Commonwealth”) and VENDOR NAME (“the Contractor”) to establish an agreement for BRIEF SERVICE DESCRIPTION. This MOA is effective from EFFECTIVE DATE through EXPIRATION DATE. Scope of Services:(Agency to complete – agency shall provide a detailed description of all services being provided.)Pricing:(Agency to complete – insert agreement amount and applicable payment information such as hourly rate and number of hours, not to exceed amounts, or budget information. Provide as much information as necessary to clearly explain the amount and method of payment for the service(s) being provided.)Insurance Requirements:All additional insurance should be included below in Section B (Additional Types of Insurance)** Proof of all required insurances should be provided prior to award.**A Certificate of Insurance (COI) on an ACORD form is required unless approved by the Commonwealth’s Office of the Controller.Required CoverageThe awarded vendor(s) shall be responsible for maintaining, and not reducing, the following insurance coverages, types, and limits of liability. Further awarded vendor shall be able to produce evidence of insurance in compliance with part C of this section through the entire contract:Commercial General Liability Insurance in accordance with minimum limits of liability of$1,000,000.00 per occurrence, $2,000,000.00 aggregate. The Commonwealth may require higher limits.B.Additional Types of Insurance (*The Commonwealth reserves the right to require higher coverage amounts if needed based on the type of contract and associated risk)Automobile Liability Insurance (If Applicable)Automobile Liability Insurance is required for delivery, onsite training, services or events in all situations where the Contractor must drive to any property where Commonwealth operations occur. With regard to delivery, if the items requested will be delivered by the awarded Contractor or Subcontractor, proof of Automobile Liability Insurance must be provided.  If items will be delivered by common courier (USPS, FedEx, UPS, Old Dominion Freight Line, etc.), this requirement does not apply.The Contractor or Subcontractor must provide a certificate of insurance coverage for any vehicle used in performance of this contract, whether owned, non-owned, or hired, or other vehicles utilized by the Contractor or Subcontractor. Said policy of insurance to have a minimum coverage limit of $1,000,000.00 per occurrence combined single limit for bodily injury, including death, and property damage. This requirement does not apply if the Contractor does not own, lease, or hire any automobiles to be used in connection with performance under any Contract resulting from this Solicitation. Professional Liability Insurance (If Applicable)Professional Liability (Error & Omissions) Insurance shall be required for all professional services performed by licensed or certificated individuals or individuals working on behalf of licensed or certificated individuals. The required Professional Liability Insurance shall have a minimum limit of liability of $1,000,000.00 per claim for damages arising out of negligent acts, errors, and/or omissions in the performance of services. C. Evidence of Insurance CoverageThe successful bidder shall provide evidence of insurance coverage as required. Failure to do so shall constitute a material breach of this Contract and may result in immediate cancellation of the Contract. For all required insurance coverages, during the course of the Contract, the awarded vendor shall not be self-insured or utilize a Captive Insurer or a fronting policy that shifts risk back to the awarded vendor without prior written approval by the Office of the Controller of the Commonwealth. Further, the awarded vendor shall not utilize an insurer or similar entity not in good standing with the Insurance Commissioner to fulfill the insurance requirements of the contract without prior written approval by the Office of the Controller of the Commonwealth.  Such approvals may require additional financial review, proof of funds, or bonding requirements sufficient for the risk associated with the services covered by the Contract, and approval or rejection is within the sole discretion of the Commonwealth’s Office of the Controller.Contractor shall furnish the Certificate of Insurance prior to award and shall, upon request of the Commonwealth at any time during the contract term, provide a current, valid Certificate of Insurance.Contractor and/or its insurer shall provide immediate notice of nonrenewal or cancellation of coverage during the course of the Contract. All Certificates of Insurance must be signed by an authorized representative of the insurance agency, shall be in compliance with the laws of the Commonwealth of Kentucky, and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to comply may result in termination of the contract. A list of authorized companies can be found at https://insurance.ky.gov/ppc/Company/Default.aspx.The certificate holder shall be listed as:CabinetAddressCity, State and ZipAttn: Contact personCertificate of Insurance must contain the following language in the Description of Operations box: “The Commonwealth and its agents are Additional Insureds for the contract resulting from the solicitation. Additional insured protection afforded is on a primary and non-contributory basis.” SubcontractorsIf the contract allows for Subcontractors and utilizes Subcontractors, prior to the commencement of any work by a Subcontractor. The primary Contractor’s Certificate of Insurance must identify coverage that meets or exceeds the insurance requirements defined in this contract and that covers Subcontractor and its work in support of the Contract or the Subcontractor must submit and maintain a Certificate of Insurance that also meets or exceeds the insurance requirements of the Primary Contractor defined in this contract. Procuring Agency reserves the right to request copies of all Subcontractor’s Certificate(s) of Insurance at any time.Terms and Conditions will automatically populate in your assembledcontract based on your Procurement TypeSection 1: A -- CANNED SPECIFICATIONS FOR THE COMMONWEALTH OF KENTUCKYteresa.snappLuby, Shelby (Finance)62026-04-29T12:25:00Z2026-04-30T17:47:00Z45410706105Microsoft Office Word05014falseTitle1Section 1: A -- CANNED SPECIFICATIONS FOR THE COMMONWEALTH OF KENTUCKYFinance and Administration Cabinetfalse7161falsefalse16.0000